research

More on pen & paper

Remember when I explained why I prefer reading on paper? I often like writing on paper too, although I usually limit that to mapping ideas/concepts (which I sometimes do on a whiteboard of course - involving even more of my body in the cognitive process) and note taking, rather than writing text for a paper, for example. Well, more evidence is coming our way that paper is superior for note taking, encouraging sparser but more thoughtful notes which created deeper understanding both immediatly and a week after, while notetaking on a laptop is more verbose but also more verbatim, a mindless recording of what words were spoken without considering more thoroughly what was said.

Those who took notes in longhand, and were able to study, did significantly better than any of the other students in the experiment -- better even than the fleet typists who had basically transcribed the lectures. That is, they took fewer notes overall with less verbatim recording, but they nevertheless did better on both factual learning and higher-order conceptual learning. 

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Personality effects on adaptability to changing task contexts

While analyzing the interview material from my study on manager's concepts of employee self-directedness (or self-leadership, or self-management - I have trouble zeroing in on only one word here, and also there are translation issues to the Swedish "självgående", meaning literally "self-going"), it seemed that self-directed behaviors were conceptualized in mainly two ways.

The first kind of self-directedness concerns the everyday running of things: keeping things moving, keeping all plates spinning, and seeing things through to the end.

The other kind is a more creative kind of self-direction. The ideal self-directed employee is described as intellectually curious, often intelligent, but most importantly with a will and motivation to learn new things and embrace change.

As I see it, these two kinds of self-directedness roughly correspond to the two personality factors of conscientiousness and openness to experience. With correspond, I mean that conscientiousness would likely correlate with the first kind of behaviors, especially finishing things, while openness would more likely correlate with adapting to new situations and a willingness to learn new things. It seems plausible. So of course, I searched for research in the area and found some studies.

In a very small but interesting study by Le Pine, Colquitt and Erez (2000), it was examined to what extent cognitive ability (intelligence), Conscientiousness, and Openness could predict decision-making performance at two times: one prior to, and one after, unforeseen changes in the task context. The task was a game where the participant was to judge threat levels of aircraft showing up on a radar using 3 "decision rules" - this makes it a rather special situation as the tools for judgment are given and participants "know" that at least one of them is correct. Contrast this with how Weick describes conditions for employees in organizations facing fluctuating environments: you have to search for patterns and order in the information you have with no assurance that it actually exists, and when you do find something you will get no answer as to whether it is correct. The situation in the lab is therefore not very similar to the situation in real life - as is often the problem with lab studies. On the other hand, we can be more confident in cause and effect.

The manipulation performed was that some time through the experiment, which rule was the correct one to use changed without any notification to the participant. Their task was to notice that their procedure was no longer working and to find and use the new relevant rule.

What the researchers found was essentially this: high g (intelligence) and Openness promoted decision-making performance after an unforeseen change, while Conscientiousness lowered it.

Having high g predicted pre-change performance while personality factors did not affect this. After the change, the strength of the g - performance link was increased - high g mattered a lot more for performance after the change than before. And, personality factors became as important for predicting performance, after the change.

This shows that past performance is not necessarily very indicative of future performance - if that future is likely to include changes unforeseen right now. The conscientious person may perform very well right now, but if things change, s/he may, out of a sense of duty and orderliness, have a hard time to throw things overboard as needed to unlearn & relearn quickly.

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Le Pine, J., Colquitt, J., & Erez, A. (2000). Adaptability to changing task contexts: Effects of general cognitive ability, conscientiousness, and openness to experience. Personnel Psychology, 53, pp. 563-593.

Thinking out loud: Why self-directedness?

Today I read the paper A dissipative structure model of organization transformation (1985) by Gemmill and Smith, which inspired this post.

So far, the research I am doing for my PhD is about employee self-directedness or self-leadership. For my first study I have gathered interview data from managers about their perspective on employee's self-directedness - how to recognize it and why it is important (as it is often mentioned as a characteristic viable job candidates should possess). I can say that in some organizations, the true self-directedness of employees was more emphasized while in others the concept was more interpreted as moving quickly in a given direction without any need for manager action.

Taking a systemic view of organizations, however, I would argue that self-directed employees are of value to organizations whether their managers realize it or not.

In their 1985 paper, Gemmill & Smith present A Dissipative Structure Model of Organization Transformation where they emphasize that the model of dissipative structures is not just an analogy but expressive of an ordering of elements and processes that holds across several fields of research and levels of analysis - that it is indeed a bridge between the natural and the social sciences. Simply put there are principles of organizing valid for human organization as well.

The greater the misalignment with the environment, the less it can depend upon the environment for the energy it needs to renew itself. Consequently, it undergoes an entropy process, wherein its mechanisms deteriorate and the key elements of survival become inaccessible or randomly dispersed.

As environments change and fluctuate, organizations must adapt but by what mechanisms do they do that?

In DNA, it's through mutation. Because replication of DNA is not perfect, because there is some room for error, novelty is generated. And it is generation of novelty, or variation, that is the system's best tool for dealing with a highly variable and uncertain environment.

In social systems, organizations, variation is brought about through experimentation or as Weick (1977) put it: play!

The only possibility for effectiveness amidst extreme uncertainty, comes from the capacity to combine aspects of behavior that seemingly have no basis for juxtaposition in a traditional framework /…/ behavior which has no apparent value as long as the situation remains within the parameters where mechanistic processes are effective.

Relating this back to my empirical material, it is not by having employees following best practices to the letter, albeit "by their own accord", that you produce the kind of variability that will make your organization poised to embrace and adapt to the unexpected. At the same time, evolution does not happen through random mutations alone but through the combination of mutations and selection. One needs to simultaneously be willing to let go of "bad mutations" - one could thus be said to adopt best practice and shun the rest - and keep producing new variations. This is the crux of the matter.

Where to go from here? 

  • Explore -> double loop learning
  • Explore -> is everything "solved" already, if so then what is the actual problem?

Sources cited here:
Gemmill, G., & Smith, C. (1985). A Dissipative Structure Model of Organization Transformation. Human Relations, 38 (8), 751-766.
Weick, K. (1977). Organization design: Organizations as self-designing systems. Organizational Dynamics, 31-46.